How to Set up and Manage Multiple Gmail Accounts

Manage Multiple Gmail Accounts

Getting set up with Gmail is a simple process and can be done in under 10 minutes. There are numerous benefits to using Gmail to handle your email that include, web accessibility and being able to access your account from multiple locations and keep your inbox intact. But did you know you can also set up your Gmail account to send and receive emails from your other accounts?

I’ve got Gmail set up to handle all of my various email accounts in one place. Previously I had to use Outlook, or Thunderbird to be able to manage multiple accounts in one place, but it wasn’t reconciled between computers and it was a mess on any other computer other than my main computer.

This means that I can send and receive emails from all of my different accounts and keep it all consolidated in one place that is accessible wherever I go.

Here is how you can use Gmail to manage multiple email accounts.


If you haven’t already done so, go over to Gmail and get signed up for an account. This account will also be the primary account that you can use to access Google Analytics, Google Webmaster Tools, Picasa, Google +, etc.

Log in to your Gmail account and go to your settings. Click on that gear wheel button then down to settings.


Once you’re in your settings, you’ll see several tabs available to you across the top. What you see should look similar to what you see here.



Click on the accounts tab, and go down to where it says “Send mail as” and since you’re looking to add a new email address click where it says, “Add another email address you own.” Click on that link and you’ll get a dialog box that will walk you through the next steps to get it finished.


My personal preference is to send my mail through my mail servers, so I select the bottom option to “send through SMTP servers.”

That should open a couple fields for your to be able to input your mail settings. You want to input your settings like this:

SMTP Server:
Username: [email protected] (input your full email address)
Password: whatever password you’ve set

Leave the secured connection as TLS


The next step will be to get a verification email sent to the address you are adding, so click on “Send Verification.” To get this confirmation, log in to your email and get the confirmation code.

Next you’ll be presented with a screen to enter your verification code, so enter it here.


And that’s it for sending email using another email account in Gmail. Let’s continue and talk about how to receive emails using your Gmail account.

Once you’ve finished adding your “Send mail as” account you’ll be taken back to your main accounts tab and your new email address will be listed there. To receive emails through Gmail go to the section below “Check mail using POP3” and select “Add a POP3 mail account you own”. That brings up the dialog box where you can add the address you just added above. Add your full email address and click on “Next Step”.


In this section, you will want to add your full email address, password, and select whether or not you want a copy of the message to be left on the server, add a label, etc. I wouldn’t recommend leaving a copy on the mail server as you can run in to capacity issues with your mail service leaving all those message there, and you don’t have to set up any filters at this point, so you can just leave those boxes unchecked, then click on “Add Account”, and that’s it.


By the way, you can only have a maximum of five email accounts through which you receive email set up in Gmail. To overcome this, I recommend forwarding mail from any extra accounts to one of the five you already have set up.

It’s really not too bad at all!  It only takes a few minutes to set up. Gmail will start to check your mail for you immediately. It’s incredibly easy to use!

See Also:

How to edit your Mac hosts file (Mac OS X)


"How to edit your Mac hosts file (Mac OS X) Sometimes you need to view a site on a development server. It’s something that I use regularly to connect to a development server using the regular site domain but mapped to a development server’s IP address. This way you can maintain your DNS as it […]"

Keep Reading...

Is Email Marketing Still Effective In 2021?


"Email marketing is still among the very most effective marketing tactics in 2021, here’s why. Email is still one of the most effective ways to connect and market to your target audience. People question the effectiveness of email marketing because it’s often done wrong or little effort is put into doing it right. According to […]"

Keep Reading...

How To Set Up Pretty Links | How To Make A WordPress Blog Step-by-Step 2020


" The Pretty Links Plugin for WordPress helps you manage crazy URLs. You know the ones I’m talking about. You’ve seen those long and crazy links that have all kinds of weird characters? You’d have to be a Mensa member to even think about memorizing those long and crazy URLs! Pretty Links Lite is the […]"

Keep Reading...

Answered: Your Most Burning Questions About Starting Your First Website With WordPress


"Remember the Konami cheat code? Up, up, down, down, left, right, left, right, B, A. That code was the golden ring for gamers. It unlocked untold riches in the gaming world – “god” mode, virtually limitless power-ups, or an endless supply of ammunition to make your way through to the end. The cheat code offered […]"

Keep Reading...

How To Set Up Email Using Your Own Domain Name?


"Ever wonder about how to set up email using your own domain name? Setting up your domain name to use a custom email address is MUCH better than simply using an email address that ends in,,, etc. Instead your email address would something like this: [email protected] How cool, am I right? It […]"

Keep Reading...

Answered: Your Most Burning Questions About Choosing A Domain Name


"Ever struggled when choosing a new domain name? Not being able to find what you want, not sure if hyphens are a good idea (they’re not), not sure if that long name will actually be memorable – these are all frustrating and confusing parts of choosing a domain name for your new website. I know […]"

Keep Reading...

How to figure out your “Why”


"Why do you want to start a blog? I know that might seem like an odd question to start this discussion, but hear me out, this is important. Here’s the bottom line: Your “why” is what motivates you. It’s what keeps you going through the difficult times, and spurs you on to keep aiming higher! […]"

Keep Reading...

Under-The-Radar: Shadow Funnels – How to Recover Lost Traffic


"Do you know what shadow funnels are? Let me ask this: do you know what happens to your traffic when they bounce from your funnel landing page? What happens when your visitors don’t take the next step and engage? You’ve done all that work to get them there. You’ve spent the money on the ads. […]"

Keep Reading...

Can I use ClickFunnels For Clients? The Truth Revealed


"“Can I use ClickFunnels for clients?” If you’re a designer or agency, adding ClickFunnels to your service offerings can be a fantastic business move, even if you’re not a tech person and you don’t know anything about code! So can you use ClickFunnels for clients? Absolutely, yes. Web designers, developers, and marketing agencies of all […]"

Keep Reading...

19 Things You Need To Remove From Your Website That You Can’t Ignore


"It’s kind of like your dad just giving up on any sense of self-respect or sense of style. You see him walking out the door to run errands with your mom and he’s wearing black socks with his flip flops, a Hawaiian shirt, and a fedora. When you end up with stuff on your site […]"

Keep Reading...

Join The

Leave a Reply

Your email address will not be published.

Name (required)